NightShiftAgents for Property Management
Owner statements drafted on the first. Renewals started at 90 days. Delinquency worked on the second, not the tenth.
A management company is a calendar of owner statements, lease renewals and rent dates, and the calendar always wins. NightShiftAgents reads AppFolio, Buildium or Rent Manager, drafts owner statements and a plain monthly note, starts renewal outreach at 90 days, drafts delinquency notices in your legal sequence, and answers prospective-tenant inquiries with showing windows. It does not approve applications, sign leases or handle maintenance dispatch.
Night Shift is set up for your industry. Written for the owner of a residential or small-commercial management company. Runs on your machine, with your accounts.
The problem
Every owner wants to hear from you on the first and every tenant wants an answer today.
- 01
Owner statements go out on the fifth with no note, and the owner with the vacant unit calls on the sixth asking why.
- 02
Leases expiring in 60 days have not been offered a renewal. The tenant gives notice first, and now you have a turn in the worst month.
- 03
Rental inquiries come in from Zillow at all hours. The showing gets booked with whoever answered, and it was the other company.
A working day
The same day, before and after.
Before
- 8:00 AM
The first. Statements are generated but nobody has written the notes. Three owners email before you have read the numbers.
- 10:30 AM
Renewal list. Nine leases expiring in 45 days. None offered yet.
- 1:00 PM
Delinquency. Rent was due the first. Notices go out when someone gets to them, usually the eighth.
- 4:00 PM
Eleven Zillow inquiries for the two vacant units. Four answered.
- 7:00 PM
Owner asks for the year's maintenance spend on his property. It takes an hour to assemble.
After install
- 8:00 AM
The first. Every owner statement has a drafted note explaining the month: what changed, the vacancy status, the maintenance line. Approved in a batch, sent by 9.
- 10:30 AM
Renewal offers were drafted at 90 days for every lease, with your increase rule applied and shown. The nine at 45 days were already answered.
- 1:00 PM
Delinquency notices for the second were drafted overnight in your state's sequence, held for the property manager's approval.
- 4:00 PM
All eleven inquiries got a reply with showing windows and the application link within minutes.
- 7:00 PM
The owner's maintenance history is a file the agent produces monthly per property. You forward it.
Your night shift
The Property Management roster.
Owner statement and monthly note
monthly · 1st · 5 AMDrafts a plain note for each owner statement: what changed, vacancy, maintenance, anything owed. Numbers straight from your software; anything unreconciled is marked unavailable.
owner-notes-<month>.mdLease renewal outreach
daily · 7 AMStarts at 90 days with your increase rule applied and shown for approval. Follows up at 60 and 45. Flags tenants who have not responded by 45.
renewals.csv + drafts/Delinquency notice drafting
daily · 6 AMDrafts each notice in your state's legal sequence and your template, on the day your rule says. Every notice is held for a human. Nothing legal auto-sends.
delinquency-notices.mdProspective-tenant inquiry reply
every 5 minReplies to Zillow, Apartments.com and your site with showing windows, the application link and your screening criteria stated plainly. Never a decision on an applicant.
drafts/ + inquiries.csvPer-property performance report
monthly · 3rdRent collected, vacancy days, maintenance spend and NOI per property for the owner and for you, monthly, from your software and ledger.
property-<address>.xlsxVendor invoice matching
nightlyMatches vendor invoices to work orders and flags mismatches and duplicates. Does not approve or pay anything.
vendor-match.csv
What it hands you
The three files that matter most here.
Owner notes drafted for every statement Renewal pipeline at 90 / 60 / 45 days Per-property performance report
Previews show the file format with sample rows. They are not a customer's data.
Sits on top of
The software you already run.
- AppFolio
- Buildium
- Rent Manager
- Propertyware
- Zillow Rentals
- Apartments.com
- QuickBooks
- Google Calendar
Read this part
What it does not do.
- It does not screen, approve or deny applicants, or comment on an applicant in any way.
- It does not sign leases, renewals or notices.
- It does not send a legal notice without a human approving that specific notice.
- It does not dispatch maintenance or talk to tenants about repairs beyond acknowledging a request.
- It does not move money, pay vendors or disburse to owners.
What this replaces
Priced against payroll, not software.
- The role
- Assistant property manager
- NightShiftAgents · Night Shift tier
- Monthly cost
- $3,600about $3,600 a month loaded
- $397Founding rate $397 a month for 12 months (standard $497); optional setup call $199
- Works nights and weekends
- No
- Yes. That is the point.
- Asks before spending
- Usually
- Always. Six-line card.
An assistant PM does showings, inspections and tenant conversations. The agents do none of that. They make sure the statements, renewals, notices and inquiries happen on the day they should.
Market figures are typical ranges for this role, not a quote. Your Agent Improvement Plan uses your numbers.
The catch
What owners in your industry ask first.
Questions
Frequently asked.
- Which software does it read?
- AppFolio, Buildium, Rent Manager and Propertyware. The Agent Improvement Plan names the exact fields and which are read-only.
- How does it know my state's notice sequence?
- You provide your current templates and timing during install. The agent uses those and nothing else. If your templates change, you update the company file.
- Can it handle HOA management?
- Owner notes and delinquency drafting work the same way for associations. Board-specific agents are not built yet; the Agent Improvement Plan will say so.
- What if an owner's statement has an unreconciled item?
- The note says so plainly and the line is marked unavailable until your bookkeeper clears it. It never guesses.
- How fast is setup?
- Inquiry replies within ten days. Owner notes on the next first of the month after your ledger is connected.
Under 15 minutes of questions. Then your property management night shift runs.
You get a written Agent Improvement Plan the same day: which of the agents above, in what order, and what it costs. The industry is already filled in.